NHSN Guidelines March 2022: How to Report Monthly Influenza Vaccination Data for Dialysis Facilities

How to Report Monthly Influenza Vaccination Data for Dialysis Facilities 

The purpose of this document is to assist dialysis facilities with reporting monthly influenza vaccination data for healthcare personnel (HCP) through CDC’s NHSN. Guidance included in this document instructs users how to use the "Weekly Influenza Reporting Module" to report monthly summaries of vaccination coverage in a dialysis facility. To meet the End-Stage Renal Disease (ESRD) Network reporting requirement per contractual obligation, dialysis facilities must report cumulative influenza vaccination data for each calendar month in the last full week for that month for the 2021-2022 influenza season. A week is designated as belonging to the month of the week-end date. For example, submitting data for the week of February 28 through March 6 is considered submitting data for a week in March. The deadline for entering all months of data is April 15, 2022 for independently reporting facilities.  

Facilities are required to report cumulative data for the last reporting week of each calendar month from October 2021 through March 2022; to meet this requirement, facilities should report vaccination data for the following weeks:

• 10/25/21 – 10/31/21

• 11/22/21 – 11/28/21

• 12/20/21 – 12/26/21

• 1/24/22 – 1/30/22

• 2/21/22 – 2/27/22

• 3/21/22 – 3/27/22

This will help facilities monitor influenza vaccination coverage during the influenza season and improve protection of HCP and patients against influenza. Please note that facilities may report more frequently, such as each week, to consistently track influenza vaccination data for the purpose of public health surveillance.  For more information on the ESRD reporting requirements, please contact any ESRD Network.

Entering Weekly Influenza Vaccination Data for HCP

Follow the instructions below to report data into the Weekly Influenza Vaccination Module.

1. Access the Healthcare Personnel Safety (HPS) Component homepage in NHSN.

2. Click on ‘Vaccination Summary’ on the left-hand navigation bar.

3. Click on the ‘Weekly Vaccination Summary’ option on the left-hand navigation bar.

4. To report weekly influenza vaccination data, click on the week for which you wish to report data.

5. Enter data and be sure to click ‘Save’ at the bottom of the data entry screen. Entries will appear green once they are completed and yellow if the entry is incomplete.

6. Please note that facilities may receive a notification on their screen if data are not entered correctly. Soft alerts represent possible data entry errors and do not prohibit the user from saving their data, while hard alerts represent violation of the data reporting protocol and will prevent the user from saving their data.

Resources

• Training materials, such as the data collection form, table of instructions for completion of the form, and presentation slides are available at: HCP Flu Vaccination | HPS | NHSN | CDC. 

• Please send any questions via e-mail to: [email protected] with ‘Weekly Flu Summary’ in the subject line.